Reliability of cloud solutions in EDMS

16 Mar 2025

Reliability of cloud solutions in EDMS

Local systems hosted on companies’ own servers are being replaced by cloud solutions. More and more modern applications and services for businesses are using specialized servers for computing and data storage.

The advantages of cloud solutions include constant data availability, no infrastructure maintenance costs, ease of scaling, and up-to-date software and hardware tools.

Despite the widespread adoption of cloud solutions, one of the obstacles to implementing SaaS-based EDMS is concerns about the security and protection of corporate data.

Let’s examine the likelihood of potential threats in local

and cloud solutions, in comparison

Threat	Description	Cloud	On-Premises
Account hacking and theft	Phishing attacks Insider threats Malware Password cracking	medium	medium
Malware infection	Trojan programs (ransomware) that block access to the system and demand a ransom for the decryption code. Such applications disrupt computer operations or steal users’ personal data.	low	high
Physical damage to servers	Fires, hurricanes, landslides, earthquakes Military and political conflicts Civil unrest Seizure of equipment by law enforcement during investigations	low	high
Data theft or damage – hackers	Actions by malicious actors to access data on the server. This is the electronic equivalent of a break-in. Once they gain access to the system, they steal confidential data or install malware.	low	high
DDoS attack	Disabling the system, usually as part of unfair competition. Such attacks can slow down or completely halt operations, leading to inevitable business process downtime. Typically, attacks target vulnerabilities in databases and servers. Therefore, it is important for the provider to use special protection mechanisms to prevent DDoS attacks.	medium	low

Technologies Ensuring the Security of Cloud-Based EDMS

Cloud services use device authentication and authorization mechanisms to control data access and prevent unauthorized access.

Two-factor authentication (and even three-factor), as well as logging all actions in the system, restricting access from unauthorized devices, and resistance to password cracking, minimize the risks of malicious actors gaining access to user account data.

Cloud services are less susceptible to viruses because the software on the servers is constantly updated, network node isolation prevents the spread of viruses, and highly qualified specialists continuously monitor the infrastructure’s condition.

To ensure the security of cloud services, various protection measures are used. One such measure is data encryption. Encrypting traffic and key data on the server, as well as encrypting client credentials, protects against data theft or damage.

The threat of data loss or damage due to physical server damage is practically eliminated due to protection against unauthorized access, geographical distribution of servers (information can be stored on servers located on different continents), and regular data backups.

The likelihood of DDoS attacks is minimized through specialized systems that accurately filter attack sources, redirecting malicious requests to intermediate addresses. Data center specialists have the necessary qualifications to configure and maintain such systems in an effective state.

Information security is a critical aspect of using cloud services. Cloud system providers regularly conduct security audits and testing to identify and eliminate vulnerabilities in the system. The use of various protection measures enhances security and protects data from potential threats.

Complete invulnerability in any computer system is, of course, unattainable. But we see that modern cloud technologies prove to be more secure.

Sometimes, on-premises solutions are mistakenly considered cheaper in the long term. However, the cost of building a highly reliable and secure system (special equipment, setup, maintenance) ultimately turns out to be significantly higher than a cloud solution. It’s no wonder that cloud solutions in EDMS are becoming practically the only option.

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